Good management of records is outlined in section A.5 of The Manual which states that “church records have a historical and legal value,” which necessitates that they be “accurate and complete” and “[kept] … safe [and] secure.” It also states that ownership of the “records belongs to the United Church. They may not be taken or kept by any member, minister or other person…” Moreover, congregations have a responsibility to deposit records no longer in use to the appropriate Regional Councils Archives. (See Section A.5 of The Manual, 2021 / Le Manuel, 2021)
ChurchHub is the new national database for information for every community of faith and all ministry personnel in The United Church of Canada. ChurchHub is part of a significant shift in the life of our church and how we live out our call to ministry and discipleship. It is both a policy that was passed by the General Council to be “regularized as the required process for ministry personnel and communities of faith to search for calls and appointments” and the support structure for communication between the denomination, ministry personnel, communities of faith and members who participate in regional and denominational ministry.
ChurchHub requires a login using a unique e-mail for each account to keep your data safe. We recommend community of faith administrators use an organizational address if possible, such as office[@]firstunited.on.ca or info[@]trinityunited.net, and others use their personal email.
FOR TECHNICAL ASSISTANCE WITH CHURCH HUB CONTACT firstname.lastname@example.org
Statistics and Assessment Tools Added in 2021
- The annual blue statistical forms: Revamped with new, more helpful features and feedback options.
- The annual assessment invoices have been added and will be updated regularly.
- Officer and lead Roles can now be updated anytime throughout the year when there are changes.
- Communities of faith will receive additional logins sent to their charge treasurers.
- More roles will be added soon!
United Church Shared Ministry
Opportunities for shared ministry may present themselves when communities of faith are experiencing declining membership, resources, and financial instability. As communities of faith meet, new ways are suggested for redefining, exploring, and producing positive growth. The key question is: what are the opportunities for cooperation, even as each community of faith continues to develop as a distinct congregation? As communities of faith come together to begin exploring the possibility of sharing ministry personnel, the beginning stages of a Collaboration Agreement may be developed. It may become evident that common issues and challenges suggest there is much to be gained from increased collaboration.
Ecumenical Shared Ministry
An ecumenical shared ministry is people worshipping and serving God in a unified way while still maintaining their denominational identity and connections. It is any combination of denominations sharing a program, mission, ministry, or building. Ecumenical shared ministries take many forms. Faith communities who are looking for fellowship and want to worship together in a caring, welcoming Christian church might consider an ecumenical sharing arrangement.
Disbanding and Amalgamation
A congregation may experience one or more of the following changes during its lifetime:
a) amalgamating with one or more other communities of faith;
b) becoming a single-point pastoral charge, part of a multi-point pastoral charge,
or part of a different multi-point pastoral charge;
c) relocating; and
d) concluding its ministry.
All of these changes require the approval of the regional council and a change to
the covenant between the congregation and the regional council.
(The Manual, 2021 / Le Manuel, 2021 – G.1.3)
- CSRC Property Resource Team – Policies (June 2020)
- Guidelines to Help Churches Close Well (January 2021)
- Guidelines to Help Churches Amalgamate Well (updated January 2021)
- Congregational Board of Trustees Handbook (April 2021) A handbook for people who serve as trustees of a congregation.
- Sample Amalgamation Checklist
- The Manual (2021) / Le Manuel (2021) – Sections G.1.3 -5
- Cemetery Guide (PDF)
Meeting During COVID 19
Congregations hold meetings to receive information and make decisions. With current provincial restrictions on gatherings of people, the best course of action may be to defer any meetings already scheduled and those not yet called, including the annual general meeting.
If you decide to proceed with a meeting, any electronic method is acceptable as long as the participants have the ability to communicate with each other orally or through typed messaging at the same time. As long as most members have and can use the needed technology, it is a reasonable choice to proceed with a meeting. The congregation must be given advance notice of a congregational meeting, read aloud during public worship.
For more information about Annual Congregational Meetings during Covid, please click on the button below:
Please see the document linked on the Governance in Congregations During COVID -19 website of The United Church of Canada for more information about meeting requirements.
Previously recorded webinars on Covid Response
- Governance in Congregations During COVID -19 The United Church of Canada
- The Manual, 2021 PDF (PDF)
- Le Manuel, 2021 (Francais PDF)
- Trustees Handbook PDF (2021 PDF)
- Models of Board Governance The United Church of Canada 2013
- Overview of Local Ministries (Defines Pastoral Charge, Congregation, Outreach, Mission)
- Congregational Finance Page (The United Church of Canada)
- Financial Handbook for Congregations (PDF 2017)
- Financial Resources Handbook Abbreviated Edition (PDF January 2019)
All property of Communities of Faith are held by its Board of Trustees. This includes land, buildings, funds and investments and any other kind of property. The Trustees must comply with the United Church of Canada’s requirements for Boards of Trustees in matters related to communities of faith property. The Region is responsible for making decisions on requests from communities of faith in buying, selling, leasing, and renovating community of faith property and developing a plan to distribute any proceeds within denominational policies and guidelines. See the Communities of Faith Commission property policies for information regarding property transactions.
- Communities of Faith Commission Property Policies
- Distribution of Proceeds from Sale of a Property (In Executive Policies)
- Accessibility Audit (PDF)
- Accessibility Guidelines (PDF March 2008)
- Cemetery Guide (PDF)
- Faithful Footprints provides ideas, tools,grants to help United Churches reduce their carbon pollution.
- Greening Sacred Spaces Faith & the Common Good
- United Property Resource Corporation
Pastoral Relations Minister
Canadian Shield Regional Council
Melody Duncanson Hales
Congregational Support, Youth and Mission Minister
Canadian Shield Regional Council