Congregational Resources
Quick links to sections on this page:
Archives | Church Hub | Collaboration |Disbanding and Amalgamation | Governance | Staff
Covenant between Region and Communities of Faith
At the heart of the relationship with the regional council there will be a personalized covenant for each community of faith. This covenant expresses our commitment to work together, care for one another and respect the roles and responsibilities we have been given as part of The United Church of Canada. It is this covenant that will help to define our relationship and commitment to the ministry we share.
Each community of faith and congregation will create their own covenant with the Canadian Shield Regional Council by completing the appropriate sections, including choosing and explaining the symbols that reflect their commitment to this relationship.
Covenant Instructions
A Covenant of Mutual Commitment
This liturgy will be used as part of a service to celebrate the covenant between the Canadian Shield Regional Council and community of faith. A representative from the regional council will participate in this service with the community of faith. This may be done as part of a service to covenant with new ministry personnel or at a regular worship service.
Liturgy for Regional Covenanting Service
Community of Faith Profile
A set of worksheets to assist communities of faith with information gathering, review and discernment of their current strengths, challenges, ministry initiatives and goals.
NOTE: Our thanks to the Antler River, Horseshoe Falls and Western Ontario Waterways Regional Council for preparing the following resources.
Step by step instructions for completing the profile worksheets and living faith story.
Profile Preparation Handbook
Identifying information and record of approvals.
Profile Cover Page
A more detailed description of your ministry using headings that will assist with writing a position description and reviewing applications.
Living Faith Story Categories Worksheet (categories template)
Asks the questions, “Who are we” and “Who are our neighbours”.
Demographics Worksheet
A tool to assess current and future financial well-being for planning purposes.
Financial Viability Worksheet
A record of property, such as cemeteries, if applicable. Does not refer to the church building or manse.
Real Property Worksheet
Information about the manse if applicable.
Manse Information Worksheet
Self Assessment for Communities of Faith
A checklist-style guide for carrying out an annual self assessment and identifying policies and practices which may need to be updated in the coming year and is a tool for assessing the work of the community of faith and identifying best practices.
Generic Safe Space and Privacy Policy
Archives
Good management of records is outlined in section A.5 of The Manual which states that “church records have a historical and legal value,” which necessitates that they be “accurate and complete” and “[kept] … safe [and] secure.” It also states that ownership of the “records belongs to the United Church. They may not be taken or kept by any member, minister or other person…” Moreover, congregations have a responsibility to deposit records no longer in use to the appropriate Regional Councils Archives. (See Section A.5 of The Manual, 2021 / Le Manuel, 2021)
Maintaining the Historic Roll
Information and best practices related to maintaining the Historic Roll.
Maintaining the Historic Roll – manual
Historic Roll Guidelines
Historic Roll- Frequently Asked Questions
Church Hub
ChurchHub is the new national database for information for every community of faith and all ministry personnel in The United Church of Canada. ChurchHub is part of a significant shift in the life of our church and how we live out our call to ministry and discipleship. It is both a policy that was passed by the General Council to be “regularized as the required process for ministry personnel and communities of faith to search for calls and appointments” and the support structure for communication between the denomination, ministry personnel, communities of faith and members who participate in regional and denominational ministry.
ChurchHub requires a login using a unique e-mail for each account to keep your data safe. We recommend community of faith administrators use an organizational address if possible, such as office[@]firstunited.on.ca or info[@]trinityunited.net, and others use their personal email.
FOR TECHNICAL ASSISTANCE WITH CHURCH HUB CONTACT ministry@united-church.ca
Statistics and Assessment Tools Added in 2021
- The annual blue statistical forms: Revamped with new, more helpful features and feedback options.
- The annual assessment invoices have been added and will be updated regularly.
- Officer and lead Roles can now be updated anytime throughout the year when there are changes.
- Communities of faith will receive additional logins sent to their charge treasurers.
- More roles will be added soon!
ChurchHub is the new national database for information for every community of faith and all ministry personnel in The United Church of Canada.
Current instructions for updating information on ChurchHub
ChurchHub – How to Enter Your Information
ChurchHub – How to Upload Your Files
United Church of Canada ChurchHub description
ChurchHub.ca (the national database)
Disbanding and Amalgamation
A congregation may experience one or more of the following changes during its lifetime:
a) amalgamating with one or more other communities of faith;
b) becoming a single-point pastoral charge, part of a multi-point pastoral charge,
or part of a different multi-point pastoral charge;
c) relocating; and
d) concluding its ministry.
All of these changes require the approval of the regional council and a change to
the covenant between the congregation and the regional council.
(The Manual, 2021 / Le Manuel, 2021 – G.1.3)
Disbanding/Amalgamating Links
- CSRC Property Resource Team – Policies (June 2020)
- Guidelines to Help Churches Close Well (January 2021)
- Guidelines to Help Churches Amalgamate Well (updated January 2021)
- Congregational Board of Trustees Handbook (April 2021) A handbook for people who serve as trustees of a congregation.
- Sample Amalgamation Checklist
- The Manual (2021) / Le Manuel (2021) – Sections G.1.3 -5
- Cemetery Guide (PDF)
Property
All property of Communities of Faith are held by its Board of Trustees. This includes land, buildings, funds and investments and any other kind of property. The Trustees must comply with the United Church of Canada’s requirements for Boards of Trustees in matters related to communities of faith property. The Region is responsible for making decisions on requests from communities of faith in buying, selling, leasing, and renovating community of faith property and developing a plan to distribute any proceeds within denominational policies and guidelines. See the Communities of Faith Commission property policies for information regarding property transactions.
Property Links
- Communities of Faith Commission Property Policies
- Distribution of Proceeds from Sale of a Property (In Executive Policies)
- Accessibility Audit (PDF)
- Accessibility Guidelines (PDF March 2008)
- Cemetery Guide (PDF)
- Faithful Footprints provides ideas, tools,grants to help United Churches reduce their carbon pollution.
- Greening Sacred Spaces Faith & the Common Good
- United Property Resource Corporation
Staff Support

Diane Matheson-Jimenez
Acting Executive Minister - Staff Lead; Minister, Community of Faith Support
Direct Phone: 249-489-2003
Email: dmatheson@united-church.ca
Serves in: Canadian Shield and Shining Waters Regional Councils
Location: Teleworks from home
Role: Diane provides support for the region by encouraging and connecting communities of faith as they adapt and experiment in changing times.
Contact Diane about: Conflict Resolution, Community Ministries, Congregational Finance, Covenants, Grants, Property, and Transitions - amalgamations, collaboration, closures.
More about Diane...

Melody Duncanson-Hales
Minister, Community of Faith Support
Phone: 1-833-236-0281 Ext. 5
Email: MDuncanson-Hales@united-church.ca
Serves in: Canadian Shield Regional Council
Location: Teleworks from home
Role: Melody provides support for the region by encouraging and connecting communities of faith as they adapt and experiment in changing times.
Contact Melody about: Community Ministries, Congregational Finance, Covenants, Grants, Property, and Transitions - amalgamations, collaboration, closures.
More about Melody...

Kathleen Jones
Administrative Support
Direct Phone: 249-489-2005
Email: kijones@united-church.ca
Serves in: Canadian Shield Regional Council and Shining Waters Regional Council
Location: Teleworks from her home.
Role: Kathleen provides administrative support to Canadian Shield and Shining Waters Regional Councils.
